Penerimaan Program Assistant Air Quality Improvement Program In ASEAN M/W Expertise France. Expertise France kembali membutuhkan kandidat untuk mengisi posisi sebagai Program Assistant Air Quality Improvement Program In ASEAN M/W. Expertise France menentukan persyaratan, ketentuan dan spesifikasi pekerjaan sebagai Program Assistant Air Quality Improvement Program In ASEAN M/W yang akan ditempatkan di Jakarta.

Rekrutmen Program Assistant Air Quality Improvement Program In ASEAN M/W Expertise France Jakarta Desember 2024

Berikut ini adalah ketentuan yang harus kamu penuhi untuk mengisi Program Assistant Air Quality Improvement Program In ASEAN M/W Expertise France Jakarta yang dibuka pada 13 Desember 2024 ini:

Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :

• democratic, economic, and financial governance ;
• peace, stability, and security ;
• climate, agriculture, and sustainable development ;
• health and human development ;

In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.

The Program Assistant plays a key role in the implementation of the technical assistance program. He/she is the operational support of the project coordinator in the implementation of activities including the provision of administrative and financial requirements. He/she ensures compliance with the procedures for procurement, payment and financial monitoring of the program, according to the rules of EF. He/she will be based in Jakarta, Indonesia with occasional travels to render support in activities organized within AMS.

He/she assists the coordinator on the logistical level in the organization of expert missions, the organization of meetings, workshops and key events of the program and liaise with the team at the EF headquarters in Paris. Specifically, the Program Assistant’s duties include the following:

• 
  Financial and budgetary management

o Carry out financial monitoring of the project in accordance with the rules and formats of EF; o Prepare and participate in quarterly and annual budget planning exercises in close collaboration with the project management unit (PMU) in Jakarta and project managers in EF headquarters; o Prepare monthly financial reports for the EF headquarters;

o Prepare financial reports for the AFD;

o Prepare and support audits or controls; and,

o Carry out necessary checks to ensure the reliability of the projects’ financial data.

• Accounting, cash and bank account management

o Set up payment procedures according to the EF accounting rules; o Verify the conformity of received of supporting documents; o Monitor expenditure and supplier invoices payments for the project; o Check the accounts and its coherence (wordings, accounting codes, analytical codes, lettering, exchange rates, etc.) in available tools: Atlas, SAGE and Excel files; o Prepare requests for funding of the local bank account or for headquarters; o Once validated, send it to head office and monitor receipt of funds; o Manage the project's cash flow and ensure adequate refunding; and, o Ensure the security of funds;

• Administrative management:

o Set up administrative procedures according to EF rules and practices;

o Monitor and provide equipment and services purchases necessary for smooth organization of activities.

o Organize public procurement according to the relevant legislation and EF procedures: drafting of documents necessary for tenders, evaluation of proposals, awarding and negotiations;

o Draft service and supply contracts, sign and notify them to the beneficiaries;

o Follow up the execution of contracts and the respect of deadlines; o Organize due management of public procurement documentation; o Update IT tools for contract management; and, o Organize project documentation management

• 
  Logistics:

• Provide logistic support to short-term and ad hoc consultancy missions including administrative correspondence, mission orders, plane tickets, hotel booking, setting appointments etc., in compliance with EF internal rules and procedures;
• Provide logistics support in the organization of workshops, steering committee meetings, training programs, resident expert missions, head office missions, regional events, and study tours including issuance of invitation letters, event registrations, booking plane tickets, accommodations and meeting venues, and issuance of per diems;
• Provide logistics support to the organisation of specific events (steering committee meetings, seminars, training sessions, resident expert missions, head office missions, regional events, etc.);
• Create and update databases of project partners and beneficiaries;
• Set up and manage a portfolio of service providers and collecting quotes

The “Air Quality Improvement Program in ASEAN” (AQIP) is an ASEAN-endorsed initiative supported by the Agence Française de Development (AFD) and is being implemented and managed by Expertise France (EF).

AQIP aims to support the strengthening of regional, national and local public policies towards improving air quality, to strengthen capacity of public authorities in ASEAN Member States on air quality monitoring and enhanced air quality management. It also intends to contribute in advocating for better air quality through the preparation of thematic studies, conduct of workshops, training programs, and study visits.

EF, the implementing lead of AQIP in ASEAN, is a public agency responsible for designing and implementing international technical cooperation projects. The agency works in four priority areas:

• democratic, economic and financial governance
• peace, stability and security
• climate, agriculture and sustainable development
• health and human development.

In these areas, Expertise France implements capacity-building projects, mobilises technical expertise and acts as a coordination agency, bringing together public and private expertise.

• Qualifications and skills

• Diploma in administration, office management, accounting or in any other relevant field;
• Excellent knowledge of Jakarta and its general administrative, financial and legal framework and institutions;
• Good written and verbal communication and presentation skills;
• Good ability to work in a small team and to communicate with different suppliers and service providers;
• Management of IT tools and software products (Powerpoint, Word, Excel);
• Familiarity with ASEAN would be an asset; and,
• Be fluent in English, proficiency in French would be an asset.

• 
  Professional experience

o At least 5 years’ experience in the same position (program assistant in an international organization); o Proven experience in project operations management, administrative, and accounting skills; and, o Demonstrated experience working in an international context.

Condition of the Mission

• Duration of the contract: 6 months (with possibility of extension)
• Beginning of the mission: March 2025
• Budget: Based on candidate’s profile and on Expertise France’s salary grid
• Working conditions: Full-time - Coworking space in South Jakarta or in ASEAN Secretariat Headquarters

Documents to be Provided

• CV in English
• Cover letter in English
• 3 references with contact information

Jika Anda tertarik mendaftar posisi Program Assistant Air Quality Improvement Program In ASEAN M/W Expertise France Jakarta, segera siapkan berkas lamaran dan dokumen yang dipersyaratkan untuk mengisi formasi tersebut. Jika Kalian memenuhi persyaratan yang dibutuhkan, jangan ragu untuk segera mengirimkan aplikasi Kalian. Tunjukkan bakat dan kemampuan Kalian, dan dapatkan kesempatan untuk berkarier di perusahaan tersebut. Untuk mengirim lamaran secara online, silakan klik tombol "Kirim Lamaran" di bawah ini. Semoga berhasil!

  Kirim Lamaran

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